Accounting and Administrative Coordinator

Accounting and Administrative Coordinator

Some jobs are simply the next step. Others give you the chance to build something of your own. We’re working with a genuinely wonderful, down-to-earth firm looking for an experienced Accounting and Administrative Coordinator to join its team in a newly established role. This is an opportunity to make your mark, work closely with leadership, and help shape the processes and day-to-day operations that keep the firm running smoothly. You’ll have meaningful responsibility, room to bring forward ideas, and the opportunity to grow alongside a team that values what you bring to the table. In return, you can expect a highly competitive salary, an excellent benefits package, and a supportive and welcoming work environment. For someone looking for more than just another job – a place to build lasting relationships, take ownership of their work, and grow for the long term – this could be a very worthwhile next move. If this sounds like the right fit for you, we’d love to hear from you.

Salary: Up to $85K (Based on Experience)

Key Responsibilities

• Oversee daily accounting and administrative operations, including setting priorities, allocating resources, and facilitating communication across the Firm.
• Identify and communicate policy and procedural priorities.
• Maintain banking relationships and liaise with vendors.
• Assist Management with hiring, exit interviews, and staff training as required.
• Ensure compliance with applicable federal, provincial, and local laws and regulations.
• Manage accounting functions, including bank reconciliations, journal entries, accounts payable, year-end preparation, and HST remittances for all entities.
• Supervise accounting clerks, including oversight of daily accounting tasks and client trust accounts as required.
• Oversee office facilities and equipment, including service contracts, major purchases, and equipment leases.
• Develop and maintain centralized filing systems and off-site records management.
• Perform property management duties.
• Manage telecommunications systems and coordinate daily help desk operations with the IT Specialist.
• Oversee client service and marketing activities, establish service guidelines, and monitor employee adherence to client service standards.
• Assist the Partner in Charge of Marketing with managing client and prospect databases.
• Report to the Chief Operating Officer (COO).

Qualifications

• A minimum of three years of legal accounting experience
• Acumin (accounting software) experience is preferred;
• Business Administration Degree (or similar) preferred;
• Strong organizational and communication skills;
• Ability to prioritize, multi-task and meet deadlines without supervision;
• A team player who can also work independently;
• Interest in growth, taking on more and future responsibilities; and
• Professional law firm experience an asset.