Accounting Assistant

Corporate Full Time Burnaby, BC $65,000 - $75,000 CAD per year

Reporting to the Finance Manager, the Accounting Assistant will support daily accounting activities, including accounts payable, accounts receivable, project invoicing, expense management, reconciliations, and general accounting administration.

Working closely with project managers and the operations team, the Accounting Assistant will help ensure that project costs are recorded accurately, client invoices are prepared on time, and financial documentation is properly maintained.

Key Responsibilities:

• Accounts Payable: Assist with reviewing and processing supplier invoices, purchase orders, employee expense claims, and subcontractor invoices. Verify supporting documentation, obtaining appropriate approvals, and helping ensure expenses are accurately allocated to the relevant projects and accounts.
• Accounts Receivable and Billing: Support the preparation and issuance of monthly project invoices in accordance with client contracts, approved timesheets, and established billing schedules. Assist with recording client payments, monitoring outstanding balances, and following up on overdue accounts and billing discrepancies.
• Project Accounting: Assist with tracking project expenses, reviewing timesheets, and verifying project cost allocations.
• Expense Support: Review employee expense claims and corporate credit card transactions for accuracy and completeness. Assist with timesheet administration, and related data entry, ensuring information is submitted accurately and on time.
• Reconciliations and Month-End Support: Assist with bank, credit card, accounts payable, accounts receivable, and project-related reconciliations. Support the Manager of Finance with month-end and year-end closing activities, including preparing schedules, gathering supporting documentation, and investigating discrepancies.
• Financial Records and Compliance: Maintain organized and accurate accounting records, project files, and supporting documentation. Assist with maintaining compliance with internal controls, company policies, applicable accounting standards, and client contract requirements. Support the preparation of applicable GST, PST, and other tax-related documentation and filings, as required.
• Administrative Support and Process Improvement: Assist with preparing documentation for external audits and other financial reporting requirements. Respond to routine accounting inquiries and coordinate with project managers, employees, suppliers, and clients as needed. Support the Manager of Finance in identifying opportunities to improve accounting procedures, documentation, and workflow efficiency.

Qualifications:

• Applicants must be legally authorized to work in Canada. Visa sponsorship and assistance with obtaining a work permit are not available for this position.
• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• 1–3 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or a similar role.
• Knowledge of Canadian accounting standards and applicable British Columbia tax regulations.
• Basic to intermediate knowledge of bookkeeping principles, project accounting, and financial reporting.
• Proficiency in accounting software and the Microsoft Office Suite, particularly Excel.
• BQE experience preferred but not mandatory.
• Experience in engineering consulting, construction, architecture or other project-based businesses is an asset.
• Experience with project management, time-tracking, or project cost management software is considered an asset.
• Excellent analytical, organizational, and communication skills, with strong attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently as well as collaboratively.
• Strong problem-solving skills and the ability to identify and resolve accounting discrepancies.
• Professionalism and discretion when handling confidential financial and employee information.
• Strong written and verbal communication skills in English.

In compliance with the B.C. Pay Transparency Act, the expected salary range for this position is between $65,000 and $75,000*.

*Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidates actual salary within the expected range.

About Us

Strata Engineering Inc. is a consulting engineering firm specializing in building science, building envelope, structural, mechanical, and geotechnical engineering.

Our services include, but are not limited to: building envelope enclosure repair and consulting, condition assessments and engineering investigations, project management, 15-month, 2, 5, and 10-year warranty reviews, depreciation reports, and more. By bringing together engineering, architecture, and construction expertise, Strata Engineering offers a unique project or construction management service that sets us apart. Our team comprises experienced professionals with diverse backgrounds, allowing us to provide our clients with cost-effective, tailored solutions.
We define ourselves by the quality of our work, service, and the satisfaction of our clients.