Accounts Payable Administrator

At Environmental 360 Solutions Ltd. (E360S) , we don’t just manage waste - we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership, we’re building a smarter, cleaner, and more sustainable future. Our team is made up of driven professionals who thrive on challenge, embrace technology, and never stop learning. If you’re looking to do work that matters - where your ideas are valued, your growth is supported, and your impact is real - you’ve come to the right place.

Position Description

The Accounts Payable Administrator is a key member of the finance team responsible for accurate accounts payable process. This role involves accurately processing and recording financial transactions related to the organization's purchases, ensuring vendors are paid on time, and maintaining accurate financial records. The Accounts Payable Administrator plays a crucial role in maintaining strong vendor relationships, contributing to the company's overall financial health, and supporting the smooth functioning of the finance department.

Position Responsibilities

• Receive and review invoices from vendors, ensuring they comply with company policies and applicable regulations. Accurately enter invoice details into Sage 300 for processing and payment.
• Maintain a database of vendors, ensuring accurate and up-to-date records. Liaise with vendors regarding payment status, discrepancies, and other queries to foster positive working relationships.
• Prepare and process payments, which may include cheques, electronic transfers, or other payment methods, in a timely manner while adhering to payment schedules and due dates.
• Review and process employee expense reports, verifying the accuracy and legitimacy of expenses claimed before reimbursement.
• Perform regular reconciliation of accounts payable transactions, ensuring accuracy and identifying any discrepancies or issues that require resolution.
• Maintain organized and up-to-date accounts payable files and documentation, ensuring compliance with internal and external audit requirements.
• Assist in the month‑end closing process by preparing accruals, providing necessary reports, reconciliations, and analyses related to accounts payable.
• Communicate with vendors professionally, addressing any payment‑related inquiries, and resolving issues promptly to maintain positive vendor relationships.
• Ensure compliance with company policies, accounting standards, and relevant legal and regulatory requirements, including tax regulations.
• Identify opportunities to enhance the efficiency and effectiveness of the accounts payable process, proposing and implementing process improvements where possible.
• Generate accounts payable reports as needed for management and finance team members, providing insights into payment trends and outstanding obligations.

Qualifications

• High school diploma with post‑secondary education in finance, accounting, or a related field is preferred.
• Proven experience in accounts payable role or similar.
• Knowledge of accounts payable principles, practices, and procedures.
• Familiarity with Sage 300 - accounting software and ERP systems, proficiency in MS Excel.
• Strong attention to detail and accuracy in data entry and payment processing.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast‑paced environment.
• Excellent communication skills to interact with vendors and internal stakeholders professionally.
• Strong analytical and problem‑solving skills to resolve payment discrepancies and issues.
• Understanding of financial regulations and compliance.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.

What We Offer

• Room for advancement
• Coaching and mentorship
• Company sponsored benefits

This is an active job posting for an existing vacancy. As part of our recruitment process, we may use automated or artificial intelligence–based tools in a limited way to support the initial screening and organization of applications. All hiring decisions are made by our recruitment and management teams. Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in E360S.

The above statements are intended to describe the general nature and level of work being performed by people assigned in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.