Accounts Payable Clerk

Accounts Payable Clerk

Dallan LP is hiring an Accounts Payable Clerk in Thunder Bay, Ontario. This full-time temporary finance position provides 14-month maternity leave coverage and supports day-to-day accounts payable, bookkeeping, invoice entry, payment processing, vendor account maintenance, expense reporting, financial administration, and related HR and Health & Safety administrative duties.

About Dallan LP

Dallan LP is a partnership between Lac Des Mille Lac First Nation , Nigigoonsiminikaaning First Nation and Dale Levesque , a member of the Fort William First Nation . Additionally, Dallan LP is a 100% indigenous-owned business that provides industrial yard services which includes a variety of heavy equipment operations, maintenance and general labour. Further, Dallan LP currently has four separate contracts/ operations in Northwestern Ontario. Dallan LP is committed to the needs of its customers while ensuring the Health & Safety of all its employees.

Position Details:

LOCATION: Thunder Bay, Ontario
EMPLOYMENT: Full-Time Temporary – 14-Month Maternity Leave Coverage, with the possibility of an extension based on the needs of the organization.
SCHEDULE: Monday – Friday – 40 hours per week
SALARY: $50,000 - $55,000 per year
VACATION: Paid Vacation Time
BENEFITS: Medical, Dental, Disability and Life Insurance

PRIMARY FUNCTION:

Reporting to the Finance Director, the Accounts Payable Clerk will be responsible for supporting day-to-day accounts payable activities, including invoice entry, payment processing, vendor account maintenance, and general financial administration and supporting the HR and Health & Safety Department with administrative tasks as assigned.

Main Responsibilities:

• Generate and manage monthly overtime reports, expense reports, vehicle kilometer reports and more.
• Assist with pension and union dues remittance forms and payments.
• Learn and utilize Dallan accounting software to support financial operations.
• Enter accounts payable transactions and process monthly bill payments.
• Issue customer invoices and provide support when needed.
• Ensure proper coding of expenses and strict PO approvals
• Collaborate with the current Maintenance Program to ensure smooth operations.
• Perform data entry to close completed work orders.
• Accurately input costing details for each work order.
• Track and manage inventory levels effectively.
• Track vendor credits and maintenance costs by machine/site.
• Lastly, data entry and administrative support for the Health & Safety Department and HR.

NOTE:

This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of Dallan LP.

Required Qualifications:

• Firstly, experience in finance/bookkeeping.
• Diploma or degree in – Accounting, Finance or Business Administration – diploma would an asset but not required
• In addition, ability to maintain a high level of accuracy, detail and confidentiality
• Proficiency in accounting software (experience with Ceridian Dayforce, QuickBooks, Sage, Xero is an asset) and office applications like Excel and Word.
• Equally important, strong ability to learn new accounting software quickly
• Excellent communication skills, including the ability to work collaboratively and remotely via tools like Microsoft Teams.
• Ability to work independently while also collaborating effectively with the Finance and management team.