Accounts Payable Clerk

Contract - 6 month Part-time
Financial Services
Municipality of North Grenville
POSTING #FIN-

North Grenville is a growing municipality located in eastern Ontario housing a unique blend of small town and rural culture. Comprised of an urban centre (Kemptville) and surrounded by several charming rural hamlets, North Grenville is situated between Canada’s National Capital - Ottawa and the St. Lawrence River, only a 30-minute drive along the Veterans Memorial Highway (416), to either destination.

• Manage the processing and data entry of accounts payable transactions into the computerized financial system.
• Verify invoices for accuracy, appropriate authorization, supporting documentation and compliance with municipal policies and procedures before payment.
• Prepare, edit, post and release financial reports for review and approval of payments.
• Prepare payments for invoices, debentures, remittances and various transfers, both manually and through the computerized financial system.
• Respond to internal and external inquiries related to accounts payable transactions and processes.

Vendor and Financial Records

• Establish, maintain and update vendor records, ensuring information is accurate and complete.
• Ensure expenditures are accurately posted to the appropriate general ledger accounts.
• Maintain organized and complete financial records in accordance with municipal record-retention requirements.

Financial Monitoring and Reporting

• Research and prepare expenditure reports for municipal departments as required.
• Track and analyze accounts and expenditures, including energy consumption information required for annual energy audit reporting.

Development, Capital Assets and Deposits

• Maintain records of performance deposits and process building performance and planning-related refunds.
• Track capital works invoices for Public Sector Accounting Board reporting purposes.

Budget and Year-End Audit Support

• Participate in the annual budget process by compiling financial information and preparing supporting documentation.
• Participate in the year-end audit process, including preparing schedules, reports and supporting documentation for auditors.

Public and Stakeholder Relations

• Act as the primary municipal contact for account payable inquiries and issues from the public and external agencies.
• Provide professional, timely, and customer-focused responses to complaints and concerns.

Education/Specialized Training/Skills:

Education

• Post-secondary diploma or degree in Finance, Accounting or Business Administration

Experience

• Minimum two (2) years in a financial setting
• Demonstrated experience with database management and billing software
• Demonstrated superior customer service, interpersonal and conflict resolution skills combined with excellent written and oral communication
• Excellent organizational and time management skills, and the ability to balance diverse, changing and conflicting priorities
• Demonstrated ability to work independently

Additional Requirements

• Valid and satisfactory Police Records Check

Preferred

• AMCTO Municipal Administration Program (MAP) and Municipal Administration Finance Program (MAFP), or willingness to obtain
• VADIM experience
• Public sector or municipal experience

Working Conditions:

• Standard office hours, based on a 35-hour work week.
• Work is conducted in an office environment, ability to sit or stand, often in front of a computer monitor, for long periods of time.
• Ability to lift and move objects of under 30 pounds.
• Attend meetings, and training as
• Some travel involved outside of the Municipality for meetings, conferences, and training as required.

Compensation:

• The salary range for this position is $29.76/hr. - $37.19/hr.

This posting is for a temporary vacancy.

We thank all those who apply; however, only those applicants selected for an interview will be contacted.

The Municipality of North Grenville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act (AODA) and any other applicable legislation throughout all stages of the recruitment and selection process.

Accessibility Statement

Municipal Office
285 County Road #44,
PO Box 130
Kemptville, ONK0G 1J0

Hours:
Monday through Friday
8:30 am - 5:00 pm

General Inquiries

Arena Staff (business hours)
ext 175

After-hours Emergency Number