Accounts Payable Clerk

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our Finance team. In this role, you will manage day-to-day accounts payable operations, process vendor invoices, perform monthly reconciliations, and serve as the primary point of contact for vendor payment inquiries.

Key Responsibilities

• Receive, verify, and accurately code both PO and non-PO invoices into the accounting system.
• Match invoices with purchase orders and receiving documents to resolve discrepancies.
• Route invoices through internal approval workflows and track pending approvals.
• File and organize digital invoice records and supporting documentation.
• Monitor and manage the Accounts Payable email inbox and phone queue.
• Respond promptly to vendor inquiries regarding payment status, balances, and remittance details.
• Follow up with vendors and internal teams to obtain missing invoices or required documentation.

Payment Processing & AP Aging

• Prepare AP aging reports and help schedule weekly payment runs based on due dates and terms.
• Process approved payment transactions (ACH, EFT, checks, wire transfers) accurately.
• Issue remittance advice to vendors following payment execution.

Reconciliations & Credit Card Administration

• Record and reconcile corporate credit card transactions and expense reports.
• Complete monthly AP subledger-to-General Ledger reconciliations.
• Investigate and resolve balance discrepancies prior to month-end close.

Compliance & Process Support

• Ensure all payments and documentation comply with internal financial controls and company policies.
• Assist with month-end/year-end closing procedures, audit requests, and reporting.

Qualifications & Skills

• Experience: 1-2 years of hands-on Accounts Payable or general accounting experience.
• Technical Skills: Proficiency with QuickBooks Desktop systems and Microsoft Excel (VLOOKUPs, data entry, reporting).
• Attention to Detail: High level of accuracy in data entry and numerical processing.
• Communication: Strong written and verbal communication skills for vendor and internal stakeholder management.
• Organization: Ability to prioritize tasks, meet tight deadlines, and manage multi-entity invoicing workflows.