Accounts Payable Specialist

Work Arrangement: On-site, Monday to Friday

Salary: $55,000–$65,000 per year + group insurance, vacation, PTO, and growth opportunities

Key Responsibilities

• Review, approve, and process invoices for assigned suppliers, ensuring accuracy and proper documentation.
• Prepare, review, and coordinate wire payments for import shipments, ensuring all payment details are correct and complete.
• Manage approximately 20–40 international wire transfers per week, ensuring timely and accurate processing.
• Coordinate and monitor domestic and international wire transfers and follow up with banking partners to resolve payment issues or discrepancies.
• Liaise with banks to establish, maintain, and update wire transfer templates and payment instructions.
• Ensure compliance with internal controls, banking requirements, and company policies related to electronic payments.
• Process and reconcile UPS and FedEx invoices and expense reports.
• Prepare monthly commission reports for review and payment.
• Prepare and maintain weekly cash flow worksheets and reports.
• Use Microsoft Excel for financial reporting, data management, and analysis.
• Maintain accurate payment records and provide supporting documentation for month-end closing and audit requirements.
• Communicate with suppliers, banking partners, and internal departments to resolve invoice and payment discrepancies.
• Perform other related accounting and administrative duties as required.

Qualifications

• College diploma in Accounting or a related field.
• 2–4 years of experience in accounts payable or a similar accounting role.
• Intermediate to advanced proficiency in Microsoft Excel.
• Strong understanding of invoice processing, payment preparation, and account reconciliation.
• Experience with domestic and international wire transfers is an asset.
• Familiarity with Momentis and Microsoft Dynamics GP (Great Plains) is an asset.
• Strong attention to detail and organizational skills, with pride in the quality and accuracy of your work.
• Proactive mindset, initiative, and a strong sense of urgency.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills, with a collaborative, team-oriented approach.
• Comfortable working with technology and learning new systems and processes.