Administrative & Financial Support Coordinator

The Lyric is looking for a highly organized and resourceful Administrative & Financial Support Coordinator to support the day-to-day operations of a busy non-profit arts organization.

This role plays a key part in ensuring administrative, financial, and operational systems are well-managed, consistent, and functioning effectively. The ideal candidate is detail-focused, takes initiative in managing their work, and values contributing to a collaborative and passionate team environment.

KEY RESPONSIBILITIES

• Code income & expenses for bookkeeping & manage accounts payable/receivables
• Process payments & reconcile ticket sales in Square with bank deposits
• Maintain financial records, including monthly preparation, issuing receipts, & supporting year-end receipting
• Other related duties administrative & financial support in support of operations

Tracking, Reporting & Compliance

• Track all funding streams, including grant deadlines & reporting, donations & sponsorships
• Coordinate raffle licensing & reporting
• Maintain records for memberships, annual renewals, & promotional tickets
• Compile statistics for board reporting on events & volunteers

Event & Operational Support

• Coordinate event logistics, including accommodations, programming, contracts

Digital & Communications Support

• Maintain Google Drive & digital filing systems
• Manage email lists & mailing communications
• Assist with social media postings & engagement tracking

QUALIFICATIONS & SKILLS

• Strong organizational skills & attention to detail
• Experience with administrative or basic bookkeeping tasks (asset)
• Working knowledge with Google Workspace, Microsoft Suite, & online ticketing systems
• Familiar with websites & social media platforms
• Effective communication & problem solving skills
• Able to work independently, manage priorities, & self-directed

DOES THIS SOUND LIKE YOU?

• Takes ownership of tasks & follows them through to completion
• Reliable, detail-oriented, & able to manage multiple priorities
• Collaborative & flexible in a small team environment
• Values collaboration across different communities and perspectives
• Keen interest in arts and culture