Benefits & Payroll Coordinator

Reports to: Director, People & Culture

Position Summary

The Benefits & Payroll Coordinator is responsible for accurate and timely processing of payroll and the administration of employee benefits programs, while serving as a trusted point of contact for employees with pay and benefits questions. As the role is responsible for multiple entities, this individual must be highly organized and detail oriented.

Key Responsibilities

Payroll

• Process payroll for multiple entities, ensuring accuracy and on-time delivery

• Enter and maintain employee pay data, including but not limited to new hires, terminations, salary changes, commissions, bonuses, and deductions

• Reconcile payroll registers, general ledger entries, and CRA remittances, and resolve discrepancies in a timely manner

• Prepare and remit statutory deductions (CPP, EI, income tax) and support year-end reporting, including T4s and ROEs

• Serve as point of contact for Payroll matters

Benefits Administration

• Administer group benefits programs, including enrolments, changes, terminations, and life events

• Reconcile monthly benefits invoices and liaise with the benefits provider(s) and appropriate parties to resolve issues

• Respond to employee questions on
  benefits, and leaves with clarity and professionalism, escalating to the Director, People & Culture as needed

• Maintain accurate payroll and benefits records in Payworks, BambooHR, and other relevant systems

• Support compliance with Alberta employment standards and federal payroll legislation

• Maintain effective and ongoing communication with People & Culture and relevant team members to relay changes of information, ask for support, etc.

• Other duties as assigned

What you bring to York

• Post-secondary education in Human Resources, Payroll, Accounting, or a related field preferred

• 3-5 years of experience in payroll and/or benefits administration

• Payroll Compliance Practitioner (PCP) designation, or working towards it, considered an asset

• Experience processing multi-entity payroll

• Experience using Payworks preferred; experience with BambooHR an asset

• Working knowledge of Canadian payroll legislation and Alberta employment standards

• Proficient in Microsoft Office Suite, with intermediate Excel skills

• Familiarity with Service Canada SUB Plans/Top-up programs

• Demonstrated ability to handle confidential matters and information with care

• Sense of urgency and able to manage multiple priorities simultaneously and meet payroll deadlines

• High degree of accuracy with attention to detail

• Strong interpersonal, communication, and organizational skills

• Ability to work collaboratively and independently with a positive attitude

• Demonstrated alignment with York's company values

• Customer service approach while interacting with employees and York Partners

Core Competencies

• Attention to Detail

• Confidentiality & Integrity

• Time Management & Organization

• Communication

• Problem-Solving Skills

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