Bid and Framework administrator

Working as part of the EMEA Sales team across all practices of our clients digital services. You'll play a key role in connecting our sales team to exciting new opportunities, acting as the primary point of contact for all Government frameworks, CCS & non-CCS for the UK&I Sales function. You'll be the friendly, organised hub for all things related to our frameworks.

Job Responsibilities / Objectives

Framework and Governance Management

• Maintain master register of active framework information, including Lot, Scope, Duration, and access details.
• Maintain oversight of framework regulation compliance (Modern Slavery / Carbon) and alert the business to risks of non-compliance; liaise with Legal.
• Manage MI invoicing: liaise with Finance to meet monthly MI payment obligations and load invoices to the CCS portal; report business/no business as per framework agreements.
• Manage frameworks, including maintaining and renewing positions on new and existing frameworks.
• Identify new framework opportunities and support the management of bid submissions.
• Work closely with the Senior Bid Manager to identify upcoming opportunities (supplier events, customer engagement, future PIN notices).
• Maintain password logs and portal access.
• Maintain the bid schedule, track key milestones, and ensure all contributors meet deadlines.
• Identify best practices for ongoing framework management, working with key stakeholders.

Bid Management Administration

• Monitor and manage the central bid inbox, distributing opportunities to relevant stakeholders (Sales, Industry Leads, Practices) for qualification and ownership.
• Download and review tender documentation, register expressions of interest, and ensure timely engagement.
• Support the Senior Bid Manager in producing compliant proposals for PQQs, RFPs, RFIs, and ITTs.
• Coordinate inputs from internal stakeholders across technical, commercial, legal, and delivery teams.
• Support post-submission activities, including clarifications and presentations.
• Prepare templates, track documents, and format responses in line with brand and client requirements.
• Ensure version control, document integrity, and quality assurance processes are followed.
• Assist in developing and maintaining a bid library/knowledge bank (e.g. case studies, standard answers).
• Maintain accurate records of all bid activity, including pipeline tracking and outcomes.

Required Skills / Experience

The ideal candidate will have:

• Previous experience in bid management administration, bidding, and managing Public Sector frameworks/renewals.
• Administration: Exceptional organisational skills, strong attention to detail, and ability to manage time effectively.
• Compliance & Public Sector Regulations: Basic understanding of compliance requirements.
• Proofreading: Strong English language skills with the ability to identify grammatical and formatting errors.
• Resilience: Team player, able to work under pressure to demanding deadlines, with confidence engaging a broad range of stakeholders.
• Documentation: Proficiency in filing, archiving, and retrieving information efficiently.
• Technology: High proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HubSpot and public procurement tools (e.g. BiP Solutions, Tussell, Find a Tender, Bravo, Atamis) is desirable.