Contracts Specialist I

The Business Services Directorate (BSD) provides high-quality business services to support the Labs research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Labs success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. The Procurement and Property Management Division does the following:
Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.
Supports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.
Ensures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.
Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.
PPM has an opening for a Contracts Specialist I or a Sr. Contracts Specialist position within the Procurement and Property Management Department. Work under limited supervision, within established procedures and guidelines
Oversee and/or conduct supplier site visits
Document procurement files and perform the contracts administration, as applicable
Processes higher complexity, risk, priority, and dollar value procurements
Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence
BA or BS degree in a business field
Possess an advanced understanding of the procurement business discipline, regular business contact within and outside the Laboratory or other Federal facility/agency to obtain and provide detailed and complex information, tracks, organizes, and analyzes procurement information
Anticipate and establish paths to avoid problems and manage administrative processes on behalf of management
Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint
Helps expand working relationships and demonstrates the ability to effectively influence relationships
Solid research, analytical, creative problem-solving, sound judgment, and decision-making skills
Effective and efficient time/resource management, organization, planning, and prioritizing workload
Experience in cost analysis and/or cost accounting standards
Experience with information technology and/or computer software, procurements
Experience with negotiating terms & conditions or other legal documents
Environmental, Health & Safety Requirements:
The ability to work at a computer/keyboard for extended periods is essential
There is a possibility of remote employment in this role if the candidate is not local. If fully remote, then minimal travel to the Lab may be required
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Department of Energy laboratory, Brookhaven National Laboratory requires employees to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential in accordance with Homeland Security Presidential Directive 12 (HSPD-12) requirements. The credentialing process is completed as part of onboarding and enables access to DOE facilities and information systems. Brookhaven National Laboratory ( delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.
We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. VEVRAA Federal Contractor