Coordinator – Accounts Payable

Number of positions to be hired under this posting

Number of positions to be hired under this posting 1

Additional Pay Considerations

Days of the Week

Days of the Week Monday to Friday

Work Schedule

Hours per Week 35

Additional Work Arrangements

EDO Days, work from home available

Position Type

Position Type Regular Full Time

Position Reason

Position Reason Replacement

Posting Type

Posting Type Employees & General Public

Division/School

Division/School Finance

Department

Department Finance

This position is posted in accordance with Clause 25.01(b) of the CUPE Collective Agreement. The pay rate related to this position is currently under review and may result in a change in evaluation or pay grade. Additional details will be supplied during the interview process.

Under the direction of the Manager and as a member of the Finance Department’s leadership team, the Coordinator provides strategic leadership for accounts payable operations and related financial systems across the college. This includes audit compliance, policy development, college-wide training, and integration with other financial and student systems. This role maintains a comprehensive understanding of the Colleague Finance accounting system, business processes, relationships, and integrations with the HR and Student Colleague modules, and the interface with business processes in other departments across the college. The Coordinator leads college-wide initiatives to streamline AP workflows, enhance vendor relations, ensure compliance with internal controls, and support audit and reporting functions. They will coordinate the full cycle of accounts payable activities, including making payments to vendors and students, remitting and reporting amounts to governments and other agencies, managing bank accounts, and reconciliation of accounts. Demonstrating initiative and pride in performance, the Coordinator will contribute positively to a respectful and constructive work environment.

TYPICAL DUTIES

Must be able to perform, train new personnel, and supervise the duties of the Financial Accounting Payables Officers, and in addition:

• Maintains a global and integrated view of the financial record system, the business processes, relationships to other system modules, and interfaces with business and financial processes in other departments;
• Provides expertise and support for other financial systems with the College Foundation, College Bookstore, and other ancillary services;
• Liaises with Program Chairs, Deans, Assistant to the Dean, Administrative Officers and others to address processing and reporting needs;
• Leads college-wide business process reviews for accounts payable and related financial modules to ensure consistent practices and effective integration with student registration, HR, and other systems;
• Ensures financial data quality to meet reporting and accountability requirements and national accounting standards;
• Coordinates the processing of all accounts payable transactions and report production;
• Develops and provides college-wide training and support on payables and general ledger activities;
• Authorizes transactions, including adjustments to accounting records, bank and other reconciliations, and statutory remittances;
• Leads accounts payable workgroup to develop workflow and related documentation, training, and implementation plans;
• In a tactful and professional manner, persuades individuals to follow procedures and policies where they may not agree with the need to do so;
• Responds and provides guidance to enable timely response and resolution to issues arising as a result of system or business process challenges;
• Designs and manages advanced reporting tools and dashboards to monitor AP performance, compliance, and service standards;
• Represents Finance on college-wide committees for financial systems governance, ensuring AP processes align with institutional objectives.
• Verifies contracts for funding, recording, reporting, and claims procedures;
• Develops methodology for accounting for transactions to meet Generally Accepted Accounting Principles ( GAAP );
• Leads the development of complex spreadsheets and databases to support reporting requirements in an accurate and timely manner;
• Contributes to short and long-term planning and decision‑making related to financial systems, internal controls, and service delivery improvements;
• Provides cash management services including calculating discounts and premiums on investments and monitoring foreign exchange rates;
• Coordinates audit preparation for accounts payable, including internal control reviews, compliance reporting, and support for external audit requirements.

Promotes and ensures a high level of service to facilitate the provision of financial services to students, faculty, staff and the community:

• Participates in the development and implementation of service standards and tools to meet departmental and College goals;
• Demonstrates and mentors for service excellence as well as coaches employees to meet service expectations, departmental goals and objectives;
• Monitors and reviews service to provide responsive improvements based on best practices to effectively meet the needs of users and operations;
• Assess college-wide training needs related to accounts payable and financial systems, and develop and deliver training sessions and materials related for College staff at all levels;
• Resolves issues or complaints referred by staff or students in a satisfactory manner;
• Develops, promotes and supports effective working relationships with users of financial data;
• Uses judgment, creative problem solving and ingenuity to evaluate issues in order to satisfactorily resolve concerns or complaints received;
• Leads development and implementation of policies and internal controls related to accounts payable and cash management;
• Establishes, implements, and updates procedure manuals;
• Gathers and analyzes client feedback to propose enhancements to report formats, web information and to business processes;

Leads the effective operation of a functional area:

• Takes a leadership role in being knowledgeable about current accounting practices and the functions, business processes, and changes within the College and the Department, maintaining two-way communication with workgroups;
• Manages departmental workload to meet deadlines and to meet both departmental and college goals;
• Provides ongoing advice, guidance, and instruction to staff to ensure accuracy of work and service quality;
• Respond appropriately to unforeseen circumstances;
• Prioritizes a multitude of conflicting tasks and duties;
• Determines the best method to distribute information/resources and who should receive information and resources;
• Leads regular workgroup staff meetings reviewing operational priorities, procedures, and policies to ensure same are being executed and or amended as appropriate, and troubleshoots as required;
• Identifies technical support requirements, both internal and external, that are needed to support business processes;
• Develops an annual calendar detailing workgroup activities and timelines for completion, particularly related to quarter and year-ends;
• Reviews and develops content for departmental publications/website and support material;
• Coordinates development and implementation of testing protocols for AP and related modules during system upgrades and enhancements;

Manages the recruitment, orientation, supervision, and development of employees:

• Develops and reviews job descriptions and training plans to ensure they meet department and College needs;
• Develops the hiring process and selection criteria, in accordance with collective agreements, to meet service expectations and position requirements;
• Defines performance objectives for staff members and assists staff in meeting these objectives through professional development opportunities as required;
• Liaises with HR, union representatives, and management to ensure matters related to collective agreements are handled appropriately and consistently;
• Uses problem‑solving and conflict resolution techniques to ensure an effective, productive and positive work environment;
• Conducts employee performance reviews in accordance with College practice;
• Recommends approval of vacation, time off, professional development requests or leave of absence for direct reports in consultation with Manager;
• Proactively supports and mentors staff through organizational change;

Identifies the needs for departmental development and leads project work to achieve departmental and college goals:

• Contributes to decision‑making and planning related to policy, business processes, identifying projects, and setting new directions within the Department;
• Leads projects and implements procedures, policies and system enhancements;
• Liaises with other post-secondary institutions, professional organizations, and other relevant committees or organizations as necessary;
• Coordinates and delivers training and development for employees in the department and throughout the college, as required;
• Performs other related duties similar in scope and complexity.

Qualifications

Successful completion of a police information check is required.

Bachelor’s degree and a two-year Accounting diploma plus six years of experience within a computerized accounting environment, including supervisory experience, or an equivalent combination of education and experience.

• Comprehensive knowledge of financial information and accounting systems, business management theories and practices, GAAP , and federal and provincial tax regulations
• Proficiency in a Windows/MS Office environment and advanced knowledge and competence in the provision of service using spreadsheets and databases
• Good working knowledge of a multi-component enterprise management system (Colleague), including accounts payable, accounts receivable, and general ledger system
• Superior accuracy and professional judgement; strong analytical, research and problem-solving skills
• Proficient in using data extraction and reporting tools
• Proven supervisory skills, including team building, workflow management, mentoring, coaching and conflict resolution
• Excellent organizational, planning, and time management capabilities;
• Excellent communication and interpersonal skills and the ability to develop and maintain exceptional human relations skills are required;
• Proven ability to lead a team, make decisions and assume responsibility and accountability;
• Demonstrated ability to work under pressure and meet multiple, shifting deadlines.

Supporting Truth & Reconciliation Commission's Recommendations

Capabilities

The core capabilities are required for all positions at the college.

Focus on Students and Their Success (Core)

We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future.

Cultural Alignment (Core)

Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.

Fostering and Nurturing Relationships (Core)

Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.

Posting Information

Special Instructions to Applicants

Special Instructions to Applicants Subject to approval by Joint Advisory Job Evaluation Committee, Job Description is currently under review.

Commitment to Equity, Diversity and Inclusion

Camosun College values diversity as a strength and strives to be an equitable and inclusive college community of students and employees. The College is an Equal Opportunity Employer that adheres to the BC Human Rights Code which protects against discrimination based on Indigenous identity, race, colour, ancestry, place of origin, religion, marital status, family status, physical and mental disability, sex, sexual orientation, gender identity or expression, or age. The College also recognizes and honors UNDRIP, the TRC Calls to Actions and the BC Declaration on the Rights of Indigenous Peoples’ Act. Going beyond legislation, Camosun recognizes the historical and persistent inequities that many people of marginalized groups have faced in society and in the workplace. We seek to dismantle these barriers through systemic and institutional changes focused on strengthening inclusive hiring practices, accessibility and organizational culture. We recognize that moving towards more equitable communities is an ongoing and evolving journey - one which the College is committed to undertaking. Since Camosun plays an important role in creating change within communities, it is our hope that our employees reflect the diversity of our students and experience an inclusive and supportive work environment. Please contact Human Resources for more information.

If you require an accommodation during any stage of our recruitment process, please contact to let us know how we can assist you.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you legally entitled to work in Canada?
  • Yes
  • No
• * What is the nature of your eligibility to work in Canada?
  • Canadian Citizen
  • Permanent Resident
  • Work Permit
• If you have a valid work permit, please indicate its expiry date (mm/dd/yy)

  (Open Ended Question)

Required Documents

• Cover Letter
• Resume

Optional Documents

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