Executive Assistant Finance Services

Support senior finance leaders at the University of Calgary through executive administration, calendar management, and confidential information handling. This is a full-time regular position.

The Executive Assistant reports to the Executive Director, Office of the Vice-President (Finance and Services). You will support the VP, AVPs, and Senior Director Internal Audit across administrative, financial, human resources, and audit activities. The work requires judgment, initiative, discretion, and advanced office technology skills.

Key Responsibilities:

• Manage executive calendars and realistic meeting priorities
• Process invoices and expense reports for the portfolio
• Coordinate onboarding, postings, and termination activities
• Plan meetings, events, rooms, equipment, catering, and travel
• Maintain audit documentation, metrics, website, and commitments

Requirements:

• Post-secondary office administration certificate and 8+ years experience
• Experience supporting senior executives and confidential information
• Expert knowledge of PeopleSoft, Microsoft Office, Teams, and SharePoint
• Ability to exercise decisive judgment and initiative
• Tact, diplomacy, professionalism, and discretion

Bring executive administration, financial coordination, calendar judgment, and confidential information expertise to UCalgary Finance and Services.