Finance Administrator

Join Our Team as a Finance Administrator!

Maxan Interior Systems is looking for a highly organized, detail-oriented, and dependable Finance Administrator to join our team!

This is a great opportunity for someone who enjoys working with data, keeping things organized, and supporting a busy team. Reporting to the VP, Finance, you'll play an important role in supporting the day-to-day administrative activities of our Finance Department, with a strong focus on data entry, recordkeeping, and document management.

We're looking for someone who takes pride in their accuracy, is comfortable handling a high volume of information, and is always willing to lend a hand. You don't need a background in finance or accounting to be successful in this role!

What You'll Do

• Perform high-volume data entry, ensuring information is accurate and up to date.
• Provide day-to-day administrative support to the VP, Finance and Finance team.
• Maintain and update records, spreadsheets, databases, and electronic filing systems.
• Review documents for accuracy and completeness, identifying missing information or discrepancies.
• Assist with organizing, preparing, and filing invoices, reports, and other documents.
• Support administrative activities related to accounts payable, accounts receivable, payroll, and other Finance functions.
• Prepare and update spreadsheets, reports, and other documents as needed.
• Track outstanding information, follow up on requests, and help keep departmental activities on schedule.
• Coordinate information and respond to routine inquiries from internal teams and external contacts.
• Assist with special projects and other administrative tasks as required.

What You Bring

• Previous experience in an administrative, data entry, or office support role is preferred.
• Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.
• Strong attention to detail and accuracy, especially when working with large volumes of data.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organizational and time management skills, with the ability to manage multiple priorities.
• Comfortable performing repetitive, detail-focused tasks while maintaining accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently, follow established processes, and ask questions when clarification is needed.
• A positive, dependable, and team-oriented attitude with a willingness to help wherever needed.
• Ability to handle confidential information with discretion and professionalism.
• Experience with ERP systems, accounting software, or working in a Finance Department is considered an asset, but is not required.

What's In It For You:

• Competitive compensation package, including a Structured KPI Bonus Program
• Excellent benefits and annual Health Spending Account
• Great vacation policy plus 3 paid personal days
• RRSP Matching Program
• Early office closure on Fridays throughout the year and summer hours
• Complimentary use of our gym and shower facilities on-site
• Fresh fruit and snacks around the office
• In-house leadership and development programs through Maxan Academy
• Be part of an amazing culture where you want to come to work!

If you're someone who enjoys accuracy, thrive in a fast-paced environment, and want to contribute to a positive and professional workplace, we’d love to hear from you!

Maxan is committed to fostering a diverse and inclusive workplace. Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.

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Position Type: Full-time

Permanent New or Current: Current

Salary Range: $50,000-$60,000/year (actual compensation will be based on experience, qualifications, skills, and overall fit for the role).

Reports to: VP-Finance

Location: Mississauga, ON