Finance & Grant Accounting Specialist

Finance & Grant Accounting SpecialistPositive Care Personal Care Homes, Inc. is seeking an experienced Finance & Grant Accounting Specialist to provide part-time financial and accounting support for the organization. This position is responsible for supporting organizational accounting operations with a strong emphasis on nonprofit accounting, federally funded grant accounting, financial reporting, budget monitoring, cost allocation, internal controls, and regulatory compliance.The successful candidate must have demonstrated experience managing accounting functions within a nonprofit organization and/or federally funded environment and possess a strong working knowledge of 2 CFR Part 200 (Uniform Guidance).This position will work closely with executive leadership and program management to ensure organizational and grant-funded financial activity is accurately recorded, properly allocated, adequately supported, and maintained in accordance with applicable accounting standards, grant requirements, organizational policies, and federal financial management requirements.A Certified Public Accountant (CPA) designation is preferred but not required. Priority will be given to candidates with substantial hands-on experience in nonprofit accounting and the financial administration of federal grants.Essential Duties & ResponsibilitiesGrant Accounting & Federal Grant ComplianceMaintain and review financial records for federal, state, local, foundation, and other grant-funded programs.Review grant agreements, notices of award, approved budgets, contracts, and funding requirements to identify applicable financial requirements and restrictions.Maintain appropriate accounting structures for grants, programs, departments, funding sources, and cost centers.Monitor grant expenditures against approved budgets, funding periods, and applicable spending requirements.Ensure expenditures are accurately assigned to the appropriate grant, program, account, funding source, and cost category.Review expenditures for allowability, allocability, reasonableness, consistency, and adequate supporting documentation.Apply applicable requirements of 2 CFR Part 200 (Uniform Guidance) to federally funded expenditures and financial processes.Prepare and/or review grant reimbursement requests, invoices, expenditure reports, and supporting financial documentation.Prepare regular grant budget-to-actual reports and financial analyses.Monitor grant balances, spending rates, budget variances, funding restrictions, and grant expiration dates.Identify potential overages, underspending, questioned costs, unallowable costs, documentation deficiencies, or other financial compliance concerns.Assist with grant budget development, budget modifications, amendments, financial projections, and grant closeouts.Track and document match, cost sharing, leveraged resources, and in-kind contributions when applicable.Maintain complete financial documentation and audit trails for grant-funded expenditures.Support financial compliance with federal award requirements and grant-specific terms and conditions.Nonprofit Accounting & Financial ManagementMaintain and/or review the organization's general ledger and accounting records.Perform and/or review monthly bank, credit card, and balance-sheet reconciliations.Review accounts payable and accounts receivable activity.Review invoices, receipts, reimbursement requests, purchase documentation, and other financial records for accuracy, appropriate authorization, and adequate supporting documentation.Maintain appropriate accounting for restricted and unrestricted funds.Review payroll accounting and allocation of salaries, wages, and related costs among organizational programs and funding sources.Review allocation of shared administrative and operating costs across programs and funding sources.Assist with monthly, quarterly, and fiscal year-end financial closing procedures.Maintain accurate financial records within the organization's designated accounting system.Identify accounting errors, unusual transactions, reconciliation discrepancies, and financial control concerns.Ensure accounting records are maintained consistently with applicable nonprofit accounting principles and Generally Accepted Accounting Principles (GAAP).Budgeting & Financial ReportingAssist with preparation of annual organizational, departmental, program, and grant budgets.Prepare monthly and quarterly organizational and program-level budget-to-actual reports.Analyze revenue, expenditures, spending trends, and significant budget variances.Assist leadership with cash-flow monitoring and financial projections.Prepare financial statements, management reports, and supporting schedules as required.Provide financial information for executive leadership and Board review as requested.Work with program leadership to monitor grant spending and available balances.Provide guidance regarding grant spending, funding restrictions, cost allocation, and appropriate financial documentation.Assist leadership with financial planning related to new and existing grants and contracts.Cost Allocation & Payroll DistributionMaintain and review methodologies for allocating shared organizational costs among programs and funding sources.Ensure personnel expenses charged to federal awards are appropriately supported and allocated.Review payroll distributions among grants, contracts, and organizational programs.Review shared administrative, occupancy, technology, and other costs for appropriate allocation.Maintain documentation supporting cost-allocation methodologies.Assist leadership with development and maintenance of organizational cost-allocation procedures consistent with applicable federal requirements.Internal Controls, Monitoring & Audit ReadinessReview and support organizational financial internal controls.Promote appropriate segregation of financial duties and authorization procedures.Review financial processes for consistency with organizational policies, grant requirements, and federal requirements.Assist with preparation for independent financial audits, federal grant monitoring, funder reviews, and other financial examinations.Prepare and organize financial schedules, reconciliations, transaction documentation, and supporting records requested during audits and monitoring.Assist executive leadership with responses to financial findings and implementation of corrective actions.Identify weaknesses in financial controls, documentation, or accounting processes and recommend corrective measures.Maintain organizational and grant financial records in an audit-ready condition.QualificationsRequired QualificationsBachelor's degree in Accounting, Finance, Business Administration, or a closely related field preferred.Minimum of 3 - 5 years of professional accounting, finance, or grant accounting experience.Demonstrated experience with nonprofit accounting and/or accounting for grant-funded programs.Experience working with federally funded grants and working knowledge of 2 CFR Part 200 (Uniform Guidance) required.Demonstrated understanding of federal grant financial requirements, including allowable and unallowable costs, allocability, reasonableness, consistency, and adequate supporting documentation.Experience tracking expenditures across multiple grants, programs, departments, funding sources, or cost centers.Experience with restricted and unrestricted funds and appropriate tracking of grant-funded expenditures.Experience preparing and reviewing budget-to-actual reports, financial reconciliations, grant expenditure reports, and supporting financial schedules.Experience with cost allocation, including allocation of shared personnel, administrative, occupancy, and operating expenses among programs and funding sources.Experience reviewing payroll distributions and personnel costs charged to grants or multiple programs.Proficiency with QuickBooks or comparable accounting software.Proficiency with Microsoft Excel, including spreadsheets, formulas, financial tracking, and reconciliation.Ability to review invoices, receipts, payroll records, reimbursement requests, and other financial documentation for accuracy, completeness, proper authorization, and appropriate grant allocation.Ability to identify accounting discrepancies, documentation deficiencies, budget variances, and potential grant-compliance concerns.Strong organizational, analytical, and problem-solving skills.Ability to work independently, prioritize multiple responsibilities, and meet financial and grant-reporting deadlines.Strong written and verbal communication skills.High degree of accuracy, integrity, professional judgment, discretion, and confidentiality.Preferred QualificationsCertified Public Accountant (CPA) designation preferred but not required.Bachelor's degree in Accounting or Finance.More than three years of nonprofit, governmental, or grant accounting experience.Experience managing financial activity associated with multiple federal awards or government-funded programs.Experience with VA, HUD, HHS, Medicaid, or other federal, state, or local government-funded human-services programs.Experience with reimbursement-based grants and contracts.Experience preparing financial documentation for federal grant monitoring, funder reviews, and independent audits.Experience with grant budget modifications, financial closeouts, and reimbursement requests.Experience developing, implementing, or reviewing cost-allocation methodologies.