Financial Analyst

AboutDurham College:

Durham College (DC) is a leading post-secondary institution thatsupports students to develop career-ready skills for the ever-changing jobmarket. With a focus on experiential learning, led by expert faculty, throughfield placements, applied research, co-ops and other hands-on opportunities, DCgrads are known for having the skills and knowledge they need to adapt to theever-changing workforce.

A leader in innovative teaching and learning, Durham College offers awide range of market-driven programs across multiple disciplines, includingculinary management, farming and horticulture, business, IT, construction andtrades, science and technology, health care, engineering, social and communityservices, media, art and design.

Our modern campuses in Oshawa and Whitby offer145 programs – including six bachelor’s degrees and 11apprenticeship programs – tomore than 11,000 full-time post-secondary and nearly3,000 apprenticeship students. In addition, we have more than 16,000 studentregistrations in professional and part-time learning. More than 120,000 alumnirepresent the college, both locally and around the world.

DC hasan estimated annual economic impact of more than $913 million on Durham Regionand is proud to be an active and engaged member of the communities we serve bycontributing resources and expertise to enhance social and economic well-beingthrough partnerships, investments and collaboration.

Position Information:

Full-time SupportStaff Position Opportunity
Payband: Band I;Starting Rate: $41.20; Four Year Rate: $47.57
Department: Finance
Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm)
Reporting To: Manager, Planning and Reporting
Campus Location: Oshawa (with occasional travel to Whitby campus)
Vacancy Status:Existing vacancy

Duties and Responsibilities:

The role of the incumbent is to perform financial planning, financialanalysis, cash flow projections, tagging of capital and prepare internal andexternal reports for Durham College. Specifically, the incumbent will assist in the preparation of budgets,aid in the submission of external and internal reports, maintain and developweekly cash flow projections, ensure all capital is tagged and correctlyentered into the system, journal and budget entries and prepare monthly,quarterly and year-end reconciliations for Finance and Payroll. The incumbent will adhere to Ministrydeadlines and guidelines in submitting all required reports. The incumbent will be a resource person forthe external auditors and budget holders throughout the year and will addressany issues as required.

• Reconcile operating grants and special purpose funding with the Ministry confirmations to the approved budget
• Reconcile and analyze accounts as required for monthly, quarterly and year-end financial statements and reporting requirements (including:deferred revenue, accrued liabilities and payroll accounts)
• Assist in the month-end, quarter-end and year-end audit and work with the external auditors to ensure a smooth audit process
• Prepare internal reports for monthly reviews with budget holders
• Prepare monthly payroll reporting for distribution internally
• Prepare all reporting for Research contracts

Budget Planning, Preparation and Review:

• Participate in the development, preparation and maintenance of the annual operating budget
• Liaise with budget holders throughout process, provide guidance/recommendations and clarification to managers and their staff as their individual budgets are prepared
• Analyze budget input in terms of variances to prior year and to stated priorities for new fiscal period, and provide explanations for discrepancies as required
• Assist with the maintenance of the FAST budget module to support integration, consolidation reporting and analysis of budget data

Budget Tracking and General Ledger Maintenance:

• Enter budget adjustments and journal entries into the Financial system to ensure the proper recording of revenues and expenses
• Review budget to actual details, address over-expenditures against budget through liaison with budget holders and recommend actions to assist with any issues
• Analyze year-end results versus budget and prepare variance explanations
• Validate capital accounts for all capital assets input into finance system before amortization process (i.e. move tags from temporary to permanent status)
• Perform a monthly internal audit for all journal vouchers entered by Finance department to ensure they meet the proper requirements
• Backup to General Ledger & Systems Support Office for Banner and FAST requests
• Cashflow Projection
• Maintain and develop an annual cash flow projection for Durham College
• Projections will include all cash inflows and outflows based on approved budgets and prior year results
• Download on a weekly basis all actual cash transactions and adjust the cash flow projection for future activity

Support to Budget Holders/Departments:

• Provide support and respond to requests from budget holders for support issues and respond to requests from users with information retrieval and results tracking
• Train budget holders on Banner/FAST reporting tools
• Provide support to Research department for financial assistance and report preparation
• Provide support to Payroll department for account reconciliations
• Other duties as assigned

Capital Assets:

• Review activity in Capital Asset accounts on a monthly basis to ensure activity is recorded in appropriate accounts.
• Assess depreciation on Capital Assets and prepare schedule and journal entries to record.
• Assess and record deferred capital contribution entries.
• Lead liaison for external capital audits at year-end.
• Other duties as assigned

Qualifications:

• A minimum of a 4-year degree in Finance, Commerce or Accounting.
• A minimum of five (5) years of work experience developing, maintaining and controlling multi-divisional budget and financial systems is required.
• Experience and knowledge of the postsecondary sector with direct experience in budgeting and forecasting, and recording capital assets is considered an asset.
• Excellent verbal and written communication.
• Effective interpersonal skills to deal with competing demands from various sources, ability to adapt quickly to changing priorities, all while building and managing customer relationships.
• Working experience and knowledge/competence in the use of integrated financial systems and data management software tools to perform comprehensive analytical review procedures.
• Must have reliable transportation to travel to Whitby campus to meet with budget holders regarding budgets, reporting and forecasting.

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Land Acknowledgement:

Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.