Fuel Accounting Manager
Brake Time
Position Summary
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The Fuel Accounting Lead oversees fuel purchases, inventory reconciliation, Comdata/Trendar settlements, and fuel-related accounts payable and accounts receivable. The position ensures fuel volumes, costs, sales, and settlements reconcile within PDI Enterprise and that discrepancies are investigated and resolved promptly.
- Verify fuel invoices against bills of lading, delivery tickets, contracted pricing, gallons delivered, freight, and applicable charges.
- Reconcile beginning inventory, deliveries, fuel sales, adjustments, and ending tank inventory.
- Investigate fuel shortages, overages, delivery discrepancies, and inventory variances.
- Reconcile Comdata fleet card transactions and settlements to recorded sales, fees, adjustments, and bank deposits.
- Research missing settlements, disputed transactions, and payment discrepancies.
- Manage fuel-related AP and AR in PDI Enterprise.
- Reconcile supplier and customer statements and resolve outstanding invoices and credits.
- Prepare journal entries, accruals, and fuel inventory schedules for month-end close.
- Analyze fuel costs, gallons sold, and margins by location.
- Partner with vendors, store operations, treasury, and systems support to resolve issues.
- Maintain documentation and support audit requests.
- Bachelor's degree in Accounting or Finance, or an equivalent combination of education and relevant experience.
- 5+ years of accounting experience, including 3+ years in fuel or petroleum accounting.
- Hands-on experience with Comdata/Trendar and PDI Enterprise.
- Experience with tank reconciliation, fuel invoicing, fleet card settlements, AP, and AR.
- Strong reconciliation skills and Microsoft Excel proficiency.
Experience supporting multiple gas stations, truck stops, or convenience stores. xhqgsiq
Team lead or supervisory experience.
Reference: WJ-3131_4688691