Inventory And System Manager

• The Inventory & Systems Manager is responsible for leading East West Connect's inventory, stores and stock-control systems, ensuring materials and stock are visible, accurately controlled, traceable and correctly allocated to job, project and cost centre
• To act as the business lead for inventory processes with WASP, joblogic and 4PS, driving data accuracy system improvement, stock visibility and operational efficiency across all locations.
• To work collaboratively with Procurement, Operations , Commercial and IT teams to optimise inventory performance, support accurate job costing , maintain compliance and deliver continuous business improvement.
• To lead and develop inventory and stores operations, providing robust governance, reporting and controls that support EWC's growth and operational objectives.

KNOWLEDGE

• Minimum qualifications/experience for this role are:
• Significant management experience in inventory, stores, materials, procurement or logistics.
• Experience improving stock-control processes across multiple stakeholders or sites.
• Experience implementing or materially improving an inventory, ERP or job-costing system.
• Experience leading cross-functional projects and influencing without direct authority.
• Experience producing management information and concise senior reporting.
• Experience with JobLogic, WASP, 4PS / Dynamics, Power BI or comparable platforms.
• Experience in building services, maintenance, facilities or construction.
• Experience with material traceability, Golden Thread or audit-led environments.

SKILLS

• Inventory governance and warehouse-control principles.
• Systems interfaces, user acceptance testing and exception management.
• Commercial awareness and job costing.
• Data analysis and management reporting.
• Strong stakeholder-management and communication skills.
• OTHER
• The ability to travel to a range of sites.
• Appreciation that there might be out of hours working, agreed in advance.

DUTIES

Inventory Strategy & Governance

• Develop the inventory and stores improvement plan and consistent controls across stores, warehouses, vans and remote locations.
• Own stock counts, discrepancy investigation and corrective actions, escalating material risks as needed.

Stores & Inventory Operations

• Oversee goods-in, storage, picking, goods-out, returns and transfers across all locations.
• Balance material availability against unnecessary holdings, duplicate purchasing and obsolescence.

Systems Ownership & Integration

• Act as senior business owner for WASP, JobLogic and 4PS inventory workflows, requirements and validation rules.
• Coordinate with IT and suppliers on integration and testing, and lead user acceptance testing.
• Maintain a log of system defects, exceptions and change requests.

Data Quality & Master Data

• Set standards for stock codes, categories and valuation data, and own data quality across systems.
• Define data ownership across Procurement, Stores, Operations, Commercial and IT.
• Give Buying teams visibility of stock, consumption and reorder needs to reduce unnecessary purchasing.
• Support Estimating with usage and cost data, and Commercial with accurate job-cost allocation and reporting.

Operational Delivery Partnership

• Work with operational managers to align stock control with planned, reactive and emergency work.
• Improve visibility of van, site and container stock, and support accurate job costing.

Reporting & Board Communication

• Produce functional reporting for operational teams and regular performance reporting for senior management.
• Prepare concise Board-level reports on risk, working capital and governance.

Compliance, Audit & Traceability

• Maintain a clear audit trail from purchase and receipt through to job allocation, supporting Golden Thread requirements.
• Maintain evidence for internal/external audits and compliance reviews.

Leadership & Capability

• Lead Stores and inventory personnel, setting objectives and supporting team development.
• Maintain role-based training, SOPs and competency standards.
• Manage relationships with system and integration suppliers, and support related business cases.
• Maintain implementation plans, risk registers and decision logs.

Decision-Making & Authority

• May set operational stock-control standards and workflows within the approved governance framework.
• May block or escape transactions failing validation, authorisation or compliance requirements.
• Recommends, rather than independently approves, material investment or policy changes unless separately delegated.

Inventory and System Manager • Greenford, Greater London, United Kingdom