Legal Billing/AP Coordinator

A growing, fast-paced organization is seeking a Legal Billing Assistant (Contract) to provide administrative and billing support to its Legal and Compliance teams. This role will serve as a key liaison between internal stakeholders and external vendors, helping to manage legal spending, invoice processing, and day-to-day operational needs. The ideal candidate is highly organized, detail-oriented, capable of handling confidential information, and comfortable supporting senior-level professionals in a dynamic environment.

The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.

Responsibilities

• Process and manage a high volume of invoices from law firms and vendors, including receipt, approval coordination, and payment tracking.
• Support the administration and ongoing maintenance of legal invoice processing systems and workflows.
• Ensure invoices are accurately routed, approved, and processed in accordance with company policies.
• Serve as a primary point of contact for vendors, handling billing inquiries, payment status requests, and issue resolution.
• Coordinate and monitor projects, deliverables, and special requests across multiple stakeholders.
• Assist with process improvements and operational initiatives that enhance team efficiency.
• Provide administrative support to the Legal team, including document management, organization, and review.
• Partner with internal departments and external service providers to facilitate effective communication and execution of business objectives.
• Support senior leadership and assist with priorities that may arise outside of standard business hours when needed.

Qualifications

• Bachelor's degree required.
• Previous experience supporting a law firm, corporate legal department, professional services environment, or account's payable function preferred.
• Strong proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with invoice management or procurement platforms is a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail, organizational skills, and ability to maintain confidentiality.
• Self-motivated with the ability to work independently and proactively solve problems.
• Comfortable interacting with senior executives and external business partners.

What We're Looking For

• A professional who takes ownership of their work and can effectively manage competing priorities.
• Someone who thrives in a collaborative environment while remaining highly independent.
• An individual with strong judgment, discretion, and a customer-service mindset. xhqgsiq
• A team player who is adaptable, resourceful, and eager to improve processes and operations.