Payroll Assistant

Inland Truck & Equipment is an industry leader in the heavy-duty truck and equipment sales, service, and parts marketplace. When we say we’re ALL IN, we mean we’re all in on you and your career.

We are a great place to work— with competitive pay and benefits, mentorship, growth opportunities, and a culture that prioritizes teamwork, safety, and community support. We are committed to embracing new technology, ensuring that we stay at the forefront of innovation in our industry. With over 2,000 employees across 50 locations in North America, we provide exciting employment opportunities that can drive your future growth.

Join us at Inland Truck & Equipment and go ALL IN on a career that has it all.

THE OPPORTUNITY

The Payroll & HR Assistant provides administrative and operational support to the Payroll and Human Resources departments. This role helps maintain accurate employee records, completes recurring payroll and HR reviews, prepares reports and correspondence, and follows up with managers to support timely completion of required actions.

YOUR RESPONSIBILITIES

Assist with various administrative payroll tasks:

• Process monthly union remittances
• Prepare employee certification and premium reports for managers to review quarterly.
• Distribute employee vacation balance reminders to managers quarterly.
• Review employee geolocation setups in HRIS quarterly.
• Track employee certificate and premium expiry dates and maintain details in HRIS.
• Track employee commission guarantee expiry dates and maintain details in HRIS.
• Notify the IT department of any changes in technician rates and audit the rates quarterly.

Assist with various administrative HR tasks:

• Review employee absenteeism after each pay period and notify HR of extended absences.
• Track completion of performance reviews for new hires. Send reminders to managers and file completed reviews.
• Assist with maintaining accurate employee data in HRIS.
• Prepare employee roster reports upon request.

Other Duties

• Assist with various projects for the Payroll and HR Departments
• Other duties as assigned

WHAT WE LOOK FOR

• Diploma or post-secondary degree in business or related field preferred
• Canadian Payroll Association certification as a Payroll Compliance Practitioner (PCP) would be an asset
• Two to four years related experience and strong working knowledge of Payroll, especially hourly and union and non-union payroll for Canada
• General knowledge of best practices for payroll and working knowledge of Canadian labour standards
• Proficiency with ADP payroll systems such as ADP Workforce Now
• Proficient in Microsoft Word and Excel
• Basic accounting knowledge required
• Strong organizational skills
• Detail-oriented with accurate data entry skills
• Strong interpersonal skills, team player, with a great customer service approach
• Ability to make arithmetical calculations with speed and accuracy, to enter data with speed and accuracy, to pay attention to detail, and to take responsibility for completion and follow through of all tasks.
• Functions well with large volume and fast-paced work environment
• Ability to communicate effectively both verbally and in writing
• Accountability and dependability

SALARY RANGE

The salary range for this role is $49,000- $52,000, based on experience.

CANADA BENEFITS PACKAGE

Our employees receive a generous benefits package including:

• Extended Medical (including Vision)
• RRSP with employer matching program
• Long Term and Short-Term Disability
• Life Insurance and Accidental Death and Dismemberment Insurance
• Paid Time Off
• On-going training opportunities