Payroll Specialist - Regular Full-time

Job Description And Duties

Coast Mountain College (CMTN), Terrace campus, invites applications for a full-time continuing Payroll Specialist position starting as soon as possible. Salary will be in accordance with the BCGEU Support Staff Salary Scale, Level 12: $2,646.00 (Under review) biweekly plus a comprehensive benefits package.

At Coast Mountain College (CMTN), we are dedicated to nurturing a vibrant and welcoming community where inclusion, diversity, equity, accessibility, and interculturalism are fundamental values and form the cornerstone for our guiding principles.

We acknowledge the historic and ongoing barriers that impact students, employees, and community members, and we are determined to identify and address these obstacles through meaningful dialogue, informed policy, and sustained action. Our institution is committed to creating an environment across all CMTN campuses where students and employees feel safe, valued, and supported.

We are seeking highly skilled, payroll professional to join our HR and Payroll Department. This role goes beyond processing payroll – it’s about building trust, fostering collaboration, and helping us modernize our payroll practices to better serve employees and the College. If you are curious, solutions-oriented and comfortable with identifying, proposing and implementing changes, this job may be for you! This position is ideal for professional who thrives in a dynamic, fast paced and ever-changing environment, and who is ready to share their knowledge.

Duties

• Accurately processes end-to-end payroll in compliance with legislation, policies and collective agreements
• Calculates a variety of payroll deductions, such as but not limited to income tax, pension and benefit premiums
• Calculates and processes timesheets, seniority lists, and ensures accuracy and compliance
• Creates and maintains employee record information in the HR Information System (Colleague), ensuring accuracy and integrity of payroll data
• Partners closely with HR, Finance and other internal teams to ensure transparency and alignment of practices
• Prepares and maintains payroll documents and reports, such as pension, records of employment, and more.
• Provides responsive, clear communication and advice to employees, managers and other partners
• Researches, investigates and resolves document discrepancies, such as but not limited to timesheets.
• Identifies opportunities to update processes, supporting continuous improvement and efficiency
• Supports other HR or payroll related projects as required, such as audits, reporting and year-end activities.

Qualifications

• Two-year diploma (Bachelor’s degree preferred) in Accounting, Business or other related discipline. A combination of education and experience may be considered.
• Payroll Compliance Practitioner (PCP) preferred.
• Knowledge of full cycle payroll processes, including year-end processes
• Knowledge of regulations impacting payroll regulations, such as tax rules and compliance requirements
• One year of experience processing a full cycle of payroll; 3 years preferred.
• Experience working in a unionized environment and interpreting collective agreements preferred
• Experience using a complex and integrated payroll system such as Colleague
• Ability to effectively manage time, prioritize tasks, be self-directed, and work independently
• Possess a high level of tact, integrity and discretion in handling confidential information
• Intermediate skills in Microsoft Word, Excel and Outlook, and information management system
• Detail-oriented with strong organizational and proactive problem-solving abilities
• A collaborative team player who thrives in a fast-paced changing environment
• Ability to communicate complex information to diverse audiences both verbally and in writing