Pre-Closing Processor

Why First Excel Title?
Let’s face it, not all title companies are the same & very few are the preferred title company for some of the largest privately owned Residential Builders in the region AND are also experienced in the area of construction loans & land acquisitions. We do it all! We have multiple office locations and our wide range of clients span from individuals looking to refinance and/or purchase property to local builders and private real estate investors. It is our hope that we can add you to our First Excel Title family. If you enjoy a fast-paced work environment where you can make an impact daily, we’re looking for you!
Pre-Closing Processor
This position offers the flexibility to work remotely within the state of Virginia or on-site at our Fairfax, VA office.
Responsibilities and Duties
Build and maintain relationships with realtors, lenders, attorneys, builders, and clients throughout the pre-closing lifecycle, serving as the primary point of contact from post-contract through settlement
Act as liaison between all transaction parties - proactively reaching out to lenders, buyers, and attorneys to collect title commitment requirements, payoff statements, HOA estoppels, and outstanding contract conditions
Open and manage new purchase and refinance files in Qualia, including data entry, document uploads, task tracking, and status updates to ensure files are settlement-ready
Communicate order status and document requests to internal closers and external parties via Qualia’s messaging and task tools, maintaining accurate and timely file notes throughout the process
Coordinate scheduling of closings in collaboration with the closing team, confirming dates and times with all required parties and circulating calendar confirmations
Identify and escalate pre-closing title issues, lien discrepancies, or outstanding conditions to the appropriate team member for resolution
Collect and review initial buyer/seller intake documentation and confirm accuracy against contract terms prior to file handoff to the closing team
Support scheduling and administrative coordination as needed during peak periods
Other administrative tasks as assigned by manager
Adherence to company safety standards and help promote a safe working environment for all employees & clients
Position Standards
Excellent interpersonal skills to effectively communicate both internally and externally to solidify business partnerships and a positive work environment
Strong organizational skills & the ability to multi-task
Strong attention to detail
Position Requirements
2+ years of Florida, Maryland, or Virginia real estate title experience
Knowledge of real estate guidelines, ALTA Best Practices & title insurance regulations
Proficiency with Qualia (transaction management software) or similar real estate transaction platforms
Preferred
Certification as a notary public
First Excel Title is an affiliate of Stanley Martin Homes.
The hourly salary range for this position is $28.17 to $30.86