Regulatory Compliance Manager

Description

Location:

2 Summit Court, Fishkill, NY — In Person
Employment Type:

Full-Time
Salary:

$55,000–$65,000 annually
Build the compliance systems behind a growing organization.
Healthy Kids Extended Day Programs is a rapidly growing childcare organization operating across approximately 15 states, providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs.
As we grow, we need strong systems to ensure that regulatory requirements are understood, tracked, and consistently followed across the organization.
Were looking for a

Regulatory Compliance Manager

who is highly organized, detail-oriented, persistent, and comfortable turning complex requirements into practical systems and processes.
You do not need childcare experience to succeed in this role.
Were looking for someone who knows how to manage compliance, documentation, audits, deadlines, and processes. Youll learn the childcare-specific regulations as part of the role.
This is an opportunity for someone from

compliance, healthcare, education, licensing, quality assurance, HR compliance, credentialing, operations, or another regulated environment

to take on a broad and highly visible role.
What Youll Own
Your primary responsibility will be building and maintaining systems that give Healthy Kids a clear picture of its regulatory compliance.
A major focus will be ensuring that every child enrolled in a Healthy Kids program has the required medical and health documentation on file and up to date.
Youll help create a system that answers a simple but critical question:
At any point in time, do we know which children are compliant, which records are missing or expiring, and what needs to happen next?
Youll:
Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
Establish processes for identifying missing, incomplete, or expired documentation.
Develop reminders and follow-up procedures for expiring or missing records.
Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
Provide leaders with clear reports showing compliance status and outstanding issues.
Conduct regular audits of records and processes.
Track compliance metrics and report significant issues to senior leadership.
Identify opportunities to automate repetitive compliance activities.
Establish processes that prevent compliance problems rather than simply identifying them after the fact.
Your primary responsibility will be building and maintaining systems that give Healthy Kids a clear picture of its regulatory compliance.
A major focus will be ensuring that every child enrolled in a Healthy Kids program has the required medical and health documentation on file and up to date.
Youll help create a system that answers a simple but critical question:
At any point in time, do we know which children are compliant, which records are missing or expiring, and what needs to happen next?
Youll:
Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
Establish processes for identifying missing, incomplete, or expired documentation.
Develop reminders and follow-up procedures for expiring or missing records.
Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
Provide leaders with clear reports showing compliance status and outstanding issues.
Conduct regular audits of records and processes.
Track compliance metrics and report significant issues to senior leadership.
Identify opportunities to automate repetitive compliance activities.
Establish processes that prevent compliance problems rather than simply identifying them after the fact.
Regulatory Compliance
Youll help maintain a centralized understanding of regulatory requirements across approximately 15 states.
Responsibilities include:
Researching and monitoring changes in applicable regulations.
Maintaining state-by-state regulatory requirements.
Translating regulations into clear, practical procedures.
Communicating regulatory changes to the appropriate teams.
Helping new programs understand applicable requirements before opening.
Maintaining documentation demonstrating compliance.
Working with regulatory agencies when necessary.
You are not expected to know all 15 states regulations when you start.
What matters is your ability to research requirements, understand what they mean, document them accurately, and turn them into processes that people can follow.
Licensing & Program Compliance
Youll help ensure that programs stay on top of regulatory obligations, including:
Licenses and permits
Renewals
Inspections
Regulatory deadlines
Licensing deficiencies
Corrective action plans
Required documentation
Recurring compliance issues
Youll track these items through completion and help identify systemic issues that require a process change.
Employee Compliance
Youll work closely with HR and Onboarding to help ensure employees meet applicable requirements before working with children.
This includes tracking:
Background checks and fingerprints
Required employee documentation
State-required training
CPR/First Aid certifications
Mandated reporter requirements
State-specific personnel requirements
Other required qualifications and certifications
Your role will be to help establish clear requirements and reliable tracking systems so that HR and Operations can see what is complete, what is missing, and what needs attention.
Compliance Auditing & Quality
Youll develop practical tools that make compliance easier to manage.
This may include:
Audit checklists
Compliance dashboards
Tracking databases
Reports
Standard operating procedures
Corrective-action trackers
Compliance guides
Automated reminders
Youll conduct periodic audits, identify gaps, track corrective actions, and report significant issues to leadership.
The goal isnt to create more paperwork.
The goal is to build systems that make compliance visible, manageable, and repeatable.
Process Improvement & Automation
Healthy Kids is growing quickly, so our compliance processes need to grow with us.
Were looking for someone who naturally asks:
"Is there a better way to do this?"
Youll identify opportunities to:
Eliminate unnecessary manual work
Improve data accuracy
Automate reminders
Create centralized tracking
Improve reporting
Standardize processes
Make compliance information easier to access
Give leadership better visibility into regulatory risk
Youll work with Finance/Business Transformation and other teams on automation and process-improvement opportunities.
Requirements
What Were Looking For
You do

not

need childcare experience.
You may be a strong fit if youve worked in:
Regulatory compliance
Healthcare or medical-record compliance
Licensing or credentialing
Quality assurance
Auditing
Risk management
HR or employee compliance
Education administration
Operations
Document control
Regulatory research
Another highly regulated environment
The skills that matter most
Organization:

You can manage a large number of requirements, records, deadlines, and follow-ups without losing track of details.
Compliance mindset:

You are comfortable interpreting requirements, documenting them, identifying gaps, and following through until issues are resolved.
Systems thinking:

You dont just fix individual problems. You look for the underlying process that caused the problem and find a better way to manage it.
Research skills:

You can find and understand regulatory requirements and determine what they mean operationally.
Follow-through:

You dont let missing information or unresolved issues disappear into someones inbox.
Technology and data:

Youre comfortable with spreadsheets, databases, reporting tools, dashboards, and learning new systems.
Communication:

You can take complicated requirements and explain them clearly to people who arent compliance professionals.
Collaboration:

You can work effectively with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.
Preferred Qualifications
The following are helpful but

not required

:
Childcare licensing or regulatory experience
Experience working with state regulatory agencies
Experience with childrens medical or health documentation
Multi-state compliance experience
Experience with licensing or credentialing systems
Background-check or personnel compliance experience
Experience building compliance tracking systems
Experience with automation or process improvement
Experience in a rapidly growing organization
How Well Measure Success
Youll have clear, measurable goals, including:
Percentage of childrens required medical documentation that is complete and current
Reduction in missing or expired documentation
Timeliness of resolving missing documentation
Licensing renewals completed on time
Licensing deficiencies and corrective actions resolved
Employee compliance completion
Required training and certification completion
Completion of scheduled compliance audits
Timeliness of regulatory updates
Accuracy and reliability of the compliance database
What Success Looks Like
Within your first year, youll help Healthy Kids establish a centralized compliance system that gives leadership a clear picture of regulatory compliance across the organization.
Most importantly, well have a reliable process for knowing whether every enrolled child has the required medical and health documentation and for identifying missing or expiring documentation

before it becomes a problem

.
Youll also help establish scalable systems for licensing, employee compliance, staffing requirements, audits, regulatory updates, and other compliance obligations.
Why Join Healthy Kids?
This isnt a job where youll simply maintain a checklist someone else created.
Youll help build the system.
Healthy Kids is growing rapidly, and youll have the opportunity to create processes that can scale with the organization.
Youll work across departments, solve real operational problems, improve systems, and have regular interaction with senior leadership, including the CEO.
Our core values are

Growth with Quality, Results with Heart and Integrity, and Prosperity with Purpose.
As a Certified Benefit Corporation, we believe we have a responsibility to the children, families, schools, and communities we serve.
In childcare, compliance isnt just paperwork. The systems behind compliance help our teams provide safe, high-quality programs to children and families.
Benefits
Employer-Paid Childcare

for children enrolled in our program on the days and during the hours you are working for us
Comprehensive Medical, Vision, and Dental Insurance.
AFLAC Supplemental Plans.
401(k) for eligible employees.
Paid Holidays, PTO, and Sick Leave.
On-demand pay – access earned wages before your scheduled payday for added financial flexibility
Career Development and Growth Opportunities.
Compensation
$55,000–$65,000 annually

, commensurate with experience and qualifications.
Healthy Kids Programs is an equal opportunity employer. We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Hiring decisions are based solely on qualifications, merit, and business needs.